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Many users find that using an external keyboard with keyboard shortcuts for Excel helps them work more efficiently. For users with mobility or vision disabilities, keyboard shortcuts can be easier than using the touchscreen, and are an essential alternative to using a mouse.

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The shortcuts in this topic refer to the US keyboard layout. Keys for other layouts might not correspond exactly to the keys on a US keyboard. This article describes the keyboard shortcuts, function keys, and some other common shortcut keys in Excel for Windows. To quickly find a shortcut in this article, you can use the Search.

If an action that you use often does not have a shortcut key, you can record a macro to create one. Get these keyboard shortcuts in a Word document: Excel for Windows keyboard shortcuts. Frequently used shortcuts. Ribbon keyboard shortcuts. Use the Access keys for ribbon tabs. Work in the ribbon with the keyboard. Keyboard shortcuts for formatting cells. Keyboard shortcuts for making selections and performing actions. Keyboard shortcuts for working with data, functions, and the formula bar. Power Pivot keyboard shortcuts.

Function keys. Other useful shortcut keys. The ribbon groups related options on tabs.


For example, on the Home tab, the Number group includes the Number Format option. Press the Alt key to display the ribbon shortcuts, called Key Tips, as letters in small images next to the tabs and options as shown in the image below. You can combine the Key Tips letters with the Alt key to make shortcuts called Access Keys for the ribbon options.

Press Alt again to see KeyTips for the options for the selected tab. In Office and Office , most of the old Alt key menu shortcuts still work, too. However, you need to know the full shortcut. A notification pops up saying you're using an access key from an earlier version of Microsoft Office. If you know the entire key sequence, go ahead and use it. If you don't know the sequence, press Esc and use Key Tips instead.

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To go directly to a tab on the ribbon, press one of the following access keys. Additional tabs may appear depending on your selection in the worksheet. Move to the Tell me or Search field on the Ribbon and type a search term for assistance or Help content. Open the Insert tab and insert PivotTables, charts, add-ins, Sparklines, pictures, shapes, headers, or text boxes. Open the Page Layout tab and work with themes, page setup, scale, and alignment.

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  • Open the Formulas tab and insert, trace, and customize functions and calculations. Open the Data tab and connect to, sort, filter, analyze, and work with data. Open the Review tab and check spelling, add comments, and protect sheets and workbooks. Open the View tab and preview page breaks and layouts, show and hide gridlines and headings, set zoom magnification, manage windows and panes, and view macros.

    Enter the End mode, move to the next nonblank cell in the same column or row as the active cell, and turn off End mode. If the cells are blank, move to the last cell in the row or column. Move one cell to the right in a worksheet. Or, in a protected worksheet, move between unlocked cells. Edit the active cell and put the insertion point at the end of its contents. Or, if editing is turned off for the cell, move the insertion point into the formula bar.

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    If editing a formula, toggle Point mode off or on so you can use arrow keys to create a reference. Use the Fill Down command to copy the contents and format of the topmost cell of a selected range into the cells below. Apply the Number format with two decimal places, thousands separator, and minus sign - for negative values. In Excel , you can paste a specific aspect of the copied data like its formatting or value using the Paste Special options.

    To pick an option in the dialog, press the underlined letter for that option. For example, press the letter C to pick the Comments option. Extend the selection of cells to the last nonblank cell in the same column or row as the active cell, or if the next cell is blank, to the next nonblank cell. Select the current region if the worksheet contains data.

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    Press a second time to select the current region and its summary rows. Press a third time to select the entire worksheet. Calculate all worksheets in all open workbooks, regardless of whether they have changed since the last calculation. Check dependent formulas, and then calculate all cells in all open workbooks, including cells not marked as needing to be calculated. Display the Function Arguments dialog when the insertion point is to the right of a function name in a formula. Insert argument names and parentheses when the insertion point is to the right of a function name in a formula.

    Invoke Flash Fill to automatically recognize patterns in adjacent columns and fill the current column. Cycle through all combinations of absolute and relative references in a formula if a cell reference or range is selected. Use the following shortcuts keyboard shortcuts with Power Pivot in Office , Excel , Excel , and Excel Move to the last cell in the lower right corner of selected table the last row of the Add Column.

    Recalculate all formulas in the Power Pivot window. For more information, see Recalculate Formulas in Power Pivot. F2 alone: edit the active cell and put the insertion point at the end of its contents. F3 alone: displays the Paste Name dialog. Available only if names have been defined in the workbook.

    When a cell reference or range is selected in a formula, F4 cycles through all the various combinations of absolute and relative references. F6 alone: switches between the worksheet, ribbon, task pane, and Zoom controls. In a worksheet that has been split , F6 includes the split panes when switching between panes and the ribbon area. F7 alone: Opens the Spelling dialog to check spelling in the active worksheet or selected range.

    Use the arrow keys to move the window, and when finished press Enter, or Esc to cancel. F8 alone: turns extend mode on or off. In extend mode, Extended Selection appears in the status line, and the arrow keys extend the selection. Left or Right arrow key selects the tab to the left or right when the ribbon is selected. When a submenu is open or selected, these arrow keys switch between the main menu and the submenu.

    When a ribbon tab is selected, these keys navigate the tab buttons. Down or Up arrow key selects the next or previous command when a menu or submenu is open.